Managing Exemptions and Resale Certificates

Webinar: ID# 1018028
Recorded CD
About This Course:
The policies and procedures that corporate tax staff implements for requiring, verifying, storing, and retrieving exemption and resale certificates are critical in preventing mistakes or oversights that cost dearly during a sales tax audit, particularly when multiplied through an audit sample.

Unless the company has outsourced or invested in sophisticated certificate-management technology, human processes are essential. But how reliable is your staff in asking for and verifying exemption certificates? How dependably are certificates scanned or otherwise stored?

Retrieving a certificate demanded by an auditor on short notice may require both sound cataloging and thorough knowledge of the storage system. Insights from advisors who work with sales tax clients in a range of industries can help you tighten your own certificate management. Learn best practices for more efficient handling of exemption certificates at every step of sales tax compliance.


Trends in State and Local Sales Tax Audits
  • Increasing Numbers, and Greater Frequency, of Audits
  • Types of Exemption Certificates and Requirements
  • Implications for an Audit Sample
Procedures for Gathering and Validating Certificates at the Purchase Location
  • Exemption Certificate Policy
  • Staff Training and Involvement With Various Departments
  • How Your Corporate Tax Department Can Lead and Improve the Process
Audit-Related Issues
  • Sales and Purchase Audit
  • Drop Shipments
  • Nature of Documentation
Alternatives for Storing Certificates
  • Evaluating Traditional Manual Approaches vs. Automation
  • Cost vs. Benefit
  • Need for Formal Company Policy on How Long Can Certificates Be Kept on Record
About The Presenters

David McIntyre, CMI
  • Senior tax manager in BDO USA LLP Southwest Region Sales and Use Tax Practice
  • More than 11 years of experience in state and local sales and use taxation
  • Worked in the Sales and Use Tax Practice of a Big 4 Accounting Firm for 5 years
  • Managed sales and use tax audit defense, managed audit, and overpayment review engagements for companies in the manufacturing (equipment and chemical), oilfield services, exploration and production, and grocery retail industries
  • Worked entire career in Sales and Use Tax Practices of a public accounting or consulting firm
Steve Oldroyd, CPA
  • Leads the BDO USA LLP Western Region’s Sales and Use Tax, and Property Tax Consulting Practices
  • More than 25 years of experience in state and local taxation
  • Worked for the California State Board of Equalization for 10 years as a senior tax auditor in Silicon Valley
  • Instructor for the board’s audit staff sales tax continuing education training and update classes
  • Worked several years in industry and public accounting, holding positions equivalent to director of state and local taxes
  • Management experience includes a large specialty retailer, a Fortune 100 computer manufacturer and a Big Four accounting firm
Managing Exemptions and Resale Certificates
Available on CD format
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